Vendors are companies or people you purchase goods or services from, for example, tool distributors or repair shops.

Vendors can be imported.


  • Click the Data icon in the main menu then Vendors.
  • Follow the instructions in the Add, Edit and Delete section of the help overview to add, edit and delete vendors.


Select the items you want to assign to a vendor in find and add to cart or fast add to cart (the Assign to vendor Task must be selected in the Preferences screen).


Every vendor needs a 'number' (which can contain letters, spaces and punctuation marks). If you already have vendor numbers, they'll work in the Tracker. If you're interested in integrating Tracker data with your accounting system, now or in the future, use the numbers in that system. But if you're creating new numbers ...

  • Keep them short. You'll be typing them often. Fewer characters = fewer typos.
  • While you can give a vendor and an employee, item, job or storage site the same number, we suggest avoiding duplicates, which can confuse users. You can't give 2 vendors the same number.
  • Avoid punctuation marks (which slow most typists down) and repeated spaces (it can be hard to see the difference between 1 and 2 spaces).
  • 'Numbers' are sorted alphabetically, which can be confusing if they really are numbers (11 is before 2 when sorted alphabetically, just like AA is before B). If you want to use numeric 'numbers' and have them sort numerically, use leading zeros to make each number the same length (002 is before 011 when sorted alphabetically).


The Vendors table contains a large number of user-definable fields. And all fields, whether user-definable or not, can be given custom names. So you may see a column heading in your Vendors screen that's not in this list:

  • (Vendors grid) VENDOR NUMBER.
  • (Vendors grid) VENDOR NAME.
  • (Vendors grid) IDLE. Only active vendors appear in vendor lists.
  • (Vendors grid) NOTES. From a practical perspective, unlimited in length.
  • (Vendors grid) Address and contact info.